1. What consent covers
If the signer selects “I consent,” the signer authorizes Haldimand Athletics Club (“HAC”) to photograph, record, reproduce, edit, and use the participant’s image, voice, first name, team or age division, and athletic participation in HAC communications and promotional materials.
2. Where media may appear
Authorized uses may include HAC websites, social media accounts, email updates, digital advertisements, printed materials, presentations, news or community-interest submissions, sponsor reports, and materials displayed at HAC programs or events. HAC will not sell a participant’s image as a standalone product.
3. Editing, credit, and compensation
HAC may crop, caption, combine, resize, or otherwise edit media while aiming to preserve a respectful and accurate context. The signer understands that publication may occur without participant approval, credit, or compensation and that public internet content may be copied or shared by others beyond HAC’s control.
4. Minor participants
For a minor participant, the consent choice must be made by a parent or legal guardian with authority to do so. HAC may also consider the expressed wishes of a youth participant where appropriate.
5. Declining consent
If the signer selects “I do not consent,” HAC will make reasonable efforts to avoid using an identifiable image or recording of the participant for promotional purposes. At public events, tournaments, or group activities, incidental background capture may occur; where reasonably practicable, HAC will avoid selecting identifiable images of a participant whose consent was declined.
6. Changing your choice
The signer may change or withdraw consent for future uses by emailing admin@haldimandathleticsclub.com. HAC will make reasonable efforts to stop new promotional use and remove media from channels it controls. Withdrawal may not undo print distribution, third-party sharing, archived records, or uses already lawfully completed.
7. Release for authorized use
Where consent is given, the signer releases HAC and its authorized representatives from claims arising solely from the permitted creation, editing, or use of the media, to the fullest extent allowed by law. This does not permit defamatory, misleading, unlawful, or intentionally harmful use and does not exclude rights that cannot legally be waived.
8. Contact
Questions or preference changes can be sent to admin@haldimandathleticsclub.com or made by phone at 289-237-0740.